How People Join an Assembly

A vote is only as trustworthy as the certainty about who cast it. The first thing you decide when you create an assembly is how people join it. There are two ways, and one add-on. This article describes each one as it works today.

Self-registered voters

People join by scanning the QR code in the room, or by opening the meeting link you share. Each person registers with their name and email address and confirms it with a one-time code sent to that address. You then accept or reject each registration. Only accepted participants can vote.

A self-registration assembly has no register behind it:

• Everyone you accept has one vote. Shares and weights play no part.
• Each email address registers once per meeting. Someone who comes back on another device with the same address returns to their existing registration; they do not get a second one.
• Nobody can hold a proxy.

Because there is no register to measure against, there is no quorum percentage. Quorum is your meeting's own matter, outside Assembley. The record shows how many were admitted and how many voted on each item. See Per-Item Turnout vs Quorum.

Self-registration suits open meetings, where the people entitled to take part are the people who come.

Invited voters

Members come from your register and each receives a personal invitation link by email. The link alone is not enough: while the assembly is live, the member also enters a meeting code shown by the chair. Votes follow the register, so a member's weight is whatever your register and share classes give them, and you can record their proxies in the Proxies tab.

Because invitations and links are delivered by email, an accurate address for each member matters. See Editing and Removing Voters and Inviting and Onboarding Participants.

Extra identity verification (eID)

This is an add-on to invited assemblies only. After the link and the meeting code, each member also signs in with an electronic ID, such as MitID, before they reach the ballot. It raises assurance from "holds this link and was told the code" to an identity confirmed by the eID provider.

The verification is built. It is not yet offered for new assemblies, and the option is marked "Coming soon" wherever you choose how people join.

Choosing

• An open meeting, with no register of who may take part → self-registration.
• A meeting of your members or shareholders, where votes follow the register → invited.

When it can change

You can change how people join while the assembly is a draft. Once invitations have been sent, it is locked. When the assembly opens, the choice is recorded on it and cannot change while the meeting runs.

Identity in the evidence

The evidence package states how participants joined the meeting, so you can later show how each ballot was tied to a person. Assemblies set up before these two ways existed keep the record they were issued with. See The Evidence Package Explained.

Identity and integrity work together: one confirms who voted, the other confirms that the votes weren't changed. See How Vote Integrity Is Protected.

This page is general information, not legal advice. Rules change and your articles of association may differ, so check the current rules or ask an adviser before you rely on it.