Assembley
Associations · Associations, federations and clubs

Member votes, elections and resolutions, on one record.

Run the general meeting of an association or a federation of clubs: delegates, motions, board elections and the minutes, in the room or online.

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  • Votes by member or delegate
  • Motions on the agenda
  • Minutes and evidence package

Delegates

42 clubs · 118 votes
ClubVotesStatus
  • Harbour Rowing Club4Voted
  • Eastside Athletics3Voted
  • North Park Tennis2Not yet
  • Lakeview Swimming3Voted
  • Old Mill Cycling2Voted

+ 37 more clubs

Riverside Sports Federation
● Live
Item 3 of 6 · ResolutionSimple majority

Change the membership fee for 2027

61.3%for, by delegate votes
101 of 118 votes castMajority

Configured requirement: simple majority. Determination against this requirement rests with the chair.

Vote submitted

Counted as 4 votes

Motion from a member club

Open the youth league to clubs abroad

On the agenda for Eastside Athletics

Your meetings

Every meeting an association holds

The annual meeting, the extra one for a single decision, motions from members and the board election.

  • Annual general meeting 2026

    4 items
    1. 1Board’s report for 2025Resolution
    2. 2Change the membership fee for 2027Resolution
    3. 3Motions from member clubsResolution
    4. 4Elect the boardElection
    Invitations sentDelegates registered

    Annual general meeting

    The board’s report, the accounts, the fee, motions from members and the board election.

  • Elect three board members

    3 seats

    Voters rank the candidates. Seats are filled count by count.

    • Grace OkaforChair since 2023Elected · round 1
    • Mateo SilvaYouth coordinatorElected · round 2
    • Ingrid HolmTreasurerElected · round 3
    • Omar HaddadNew candidateNot elected
    Round 1Round 2Round 3

    Board elections

    Candidates with a short note, ranked by the delegates, and the seats filled count by count.

  • Extraordinary general meeting

    Merge with Westbank Rowing

    Two thirds
    For77.8%
    Against18.2%

    3.8% abstained

    Carried · declared by the chairInvited: All 42 clubsVotes cast: 104 of 118

    Extraordinary general meeting

    Called for one decision, such as a merger of two clubs, with the same invitations, count and record.

  • Requirement on the item

    • § 4 Membership categoriesTwo thirds
    • § 9 Number of delegatesTwo thirds
    1. 1Set on the item
    2. 2Frozen at go-live
    3. 3Declared by the chair

    Changes to the statutes

    Set the majority your statutes ask for on the item. Go-live freezes it, and the chair declares each result against it.

From agenda to decision

How an assembly happens in Assembley: one meeting, from the agenda the chair builds to the record everyone can check.

Agenda

5 items

Press the up or down arrow key on an item’s handle to move it, or drag the handle. This is an example; nothing is saved.

  1. Approve the annual report for 2024ResolutionSimple majority
  2. Approve the 2025 budgetResolution2/3 majority
  3. Choose the venue for the 2027 championshipsPollOne choice
  4. Buy a minibus for the youth teamsResolutionSecret
  5. Elect two members to the boardElection2 seats

Decide

Decide the way your statutes say

Choose the rule for each item. Assembley counts the votes by weight as soon as voting closes, and the chair declares the result.

  • Simple majority

    Motions, accounts and budgets, decided by a majority of the votes cast.

  • Qualified majority

    Two thirds or unanimity, set on the item and frozen when the meeting goes live. The chair declares the result.

  • Secret ballot

    When the decision requires it, the record shows that a member voted, never how.

  • Board elections

    Members rank the candidates, and the seats are counted by single transferable vote, round by round.

  • Weighted votes

    Each ballot carries the votes your register gives the member, and every item is counted by weight.

  • Proxies

    The organisation registers each proxy, or lets members appoint their own, and the holder casts every vote they carry from one link.

FAQ

Questions associations ask

  • Can clubs vote through delegates with different weights?

    Yes. You give each member or delegate the number of votes your statutes set, and every item is counted by that weight.

  • How do motions from members work?

    You put each motion on the agenda as an item, with the rule your statutes set for it, and the members vote on it like any other item.

  • Can we hold the meeting partly in the room and partly online?

    Yes. Delegates in the room and at home vote on one agenda, and it is one count.

  • Does Assembley decide whether a motion is adopted?

    No. Assembley counts the votes against the requirement you set, and the chair declares the result.

Assembley for other organisations

Or read how the mechanics work, whatever kind of organisation you are: the Knowledge Hub covers quorum, how votes are counted, and the evidence package.