Assembley
Homeowners · Housing cooperatives and owners’ associations

Run your general assembly, with every share counted.

Invitations, the agenda, votes by share or allocation number, and the minutes, in one place for housing cooperatives and owners’ associations.

Get startedContact us
  • Votes by share or allocation number
  • In the room, online or both
  • Minutes and evidence package

Owners

27 homes · 36 shares
HomeOwnerSharesStatus
  • Apt 4AEmma Clarke1Voted
  • Apt 4BDaniel Osei2Voted
  • Apt 3ASofia Romano1Not yet
  • Apt 2BLucas Meyer2Voted
  • Apt 1APriya Nair1Voted

+ 22 more homes

Maple Court Housing Co-op
● Live
Item 4 of 5 · ResolutionTwo thirds

Install balconies on the courtyard side

77.7%for, by share
27 of 36 shares castTwo thirds

Configured requirement: supermajority (2/3). Determination against this requirement rests with the chair.

Vote submitted

Apt 4A · counted as 1 share

Proxy

Lucas Meyer votes for Apt 3B

Registered by the board · 1 share

Your meetings

Every meeting a homeowner association holds

The annual meeting, the extra one for a single decision, changes to the articles and the board election, each with the rule your articles set.

  • Ordinary general assembly 2026

    5 items
    1. 1Approve the annual reportResolution
    2. 2Budget and housing chargeTwo thirds
    3. 3Elect two members to the boardElection
    4. 4Install balconies on the courtyard sideTwo thirds
    5. 5Proposals from membersResolution
    Invitations sentIn the room and onlineProxies registered

    Ordinary general assembly

    The annual meeting: the accounts, the budget and the housing charge, proposals from members and the board election.

  • Elect two members to the board

    2 seats

    Members rank the candidates. Seats are filled count by count.

    • Hanna LindqvistChair since 2023Elected · round 1
    • Arjun MehtaProposes a shared bike shedElected · round 4
    • Amara LundGarden committeeNot elected
    • Lukas WeberBuilding maintenanceExcluded · round 4
    • Mei TanakaOrganises the courtyard partyExcluded · round 3
    Round 1Round 2Round 3Round 4

    Board and committee elections

    Candidates with a short note, ranked by the owners, and the seats filled count by count.

  • Extraordinary general assemblyCalled by the board

    Loan for new windows

    Two thirds
    For80.6%
    Against16.1%

    3.2% abstained

    Carried · declared by the chairQuorum: Half of the sharesInvited: All 27 homes

    Extraordinary general assembly

    Called for one decision, such as a renovation or a loan, with the same invitations, the same count and the same record.

  • Requirement on the item

    • § 7 Balconies on the courtyard sideTwo thirds
    • § 12 Rules on lettingTwo thirds
    1. 1Set on the item
    2. 2Frozen at go-live
    3. 3Declared by the chair

    Changes to the articles

    Set the majority your articles ask for on the item. Go-live freezes it, and the chair declares each result against it.

From agenda to decision

How an assembly happens in Assembley: one meeting, from the agenda the chair builds to the record everyone can check.

Agenda

5 items

Press the up or down arrow key on an item’s handle to move it, or drag the handle. This is an example; nothing is saved.

  1. Approve the annual report for 2024ResolutionSimple majority
  2. Approve the 2025 budget and housing chargeResolution2/3 majority
  3. Choose the colour for the stairwellsPollOne choice
  4. Replace the roof of building BResolutionSecret
  5. Elect two members to the boardElection2 seats

Decide

Decide the way your articles say

Choose the rule for each item. Assembley counts the votes by weight as soon as voting closes, and the chair declares the result.

  • Simple majority

    Motions, accounts and budgets, decided by a majority of the votes cast.

  • Qualified majority

    Two thirds or unanimity, set on the item and frozen when the meeting goes live. The chair declares the result.

  • Secret ballot

    When the decision requires it, the record shows that a member voted, never how.

  • Board elections

    Members rank the candidates, and the seats are counted by single transferable vote, round by round.

  • Weighted votes

    Each ballot carries the votes your register gives the member, and every item is counted by weight.

  • Proxies

    The organisation registers each proxy, or lets members appoint their own, and the holder casts every vote they carry from one link.

FAQ

Questions homeowner associations ask

  • Can each owner’s vote count by share or allocation number?

    Yes. You give each member a number of votes in the register, for example one per share or the owner’s allocation number, and every item is counted by that weight.

  • Can we hold the general assembly partly in the room and partly online?

    Yes. Owners in the room vote on their own phone and owners at home vote from their personal link. It is one count, on one agenda.

  • How do proxies work?

    The board registers each proxy before the meeting, or lets owners appoint their own by a deadline it sets. On the day, the holder votes for themselves and for every owner they represent, each with the right weight.

  • Does Assembley decide whether a proposal is adopted?

    No. Assembley counts the votes against the requirement you set on the item, such as two thirds, and the chair declares the result. The record shows both.

Assembley for other organisations

Or read how the mechanics work, whatever kind of organisation you are: the Knowledge Hub covers quorum, how votes are counted, and the evidence package.