Assembley
Professional organisations · Institutes, chambers and professional bodies

The annual meeting and council elections, done properly.

Annual general meetings, council elections and votes by grade for institutes and professional bodies, with proxies and a record members can check.

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  • Voting rights by grade
  • Council elections
  • Minutes and evidence package

Members by grade

3,410 members
GradeMembersVoting
  • Fellows412Votes
  • Chartered members2,106Votes
  • Associates688Attends
  • Retired members204Votes
Institute of Building Surveyors
● Live
Annual general meetingSimple majority

Approve the 2027 subscription rates

72.6%for
1,388 of 2,722 voting membersMajority

Configured requirement: simple majority. Determination against this requirement rests with the chair.

Vote submitted

Chartered member · 1 vote

Council election

5 seats · 9 candidates

Ranked, counted when voting closes

Your meetings

Every meeting a professional body holds

The annual general meeting, council elections and special resolutions, with voting rights set by your register.

  • Annual general meeting 2026

    4 items
    1. 1Approve the annual reportResolution
    2. 2Subscription rates for 2027Resolution
    3. 3Appoint the auditorResolution
    4. 4Elect the councilElection
    Invitations sentProxies registered

    Annual general meeting

    The annual report, the accounts, subscription rates and the appointment of the auditor.

  • Elect five council members

    5 seats

    Voters rank the candidates. Seats are filled count by count.

    • Grace OkaforFellow, London branch
    • Daniel OseiChartered member
    • Sofia RomanoChartered member
    • Lucas MeyerFellow, past president

    + 5 more candidates · counted when voting closes

    Council elections

    Each member ranks the candidates, and the seats are filled count by count when voting closes.

  • Special resolution

    Adopt the revised code of conduct

    Two thirds
    For79.2%
    Against17.7%

    3.0% abstained

    Carried · declared by the chairProxies registered: 64Votes cast: 1,512

    Special resolutions

    A change to the bye-laws or the code of conduct, with the majority your rules ask for.

  • Voting members2,722 members
    • Fellows412 members
    • Chartered members2,106 members
    • Retired members204 members

    Voting rights by grade

    Who votes comes from your register, so associates can attend without voting where your rules say so.

From agenda to decision

How an assembly happens in Assembley: one meeting, from the agenda the chair builds to the record everyone can check.

Agenda

5 items

Press the up or down arrow key on an item’s handle to move it, or drag the handle. This is an example; nothing is saved.

  1. Approve the annual report for 2024ResolutionSimple majority
  2. Approve the 2025 budgetResolution2/3 majority
  3. Choose the city for the 2027 conferencePollOne choice
  4. Buy the institute’s new premisesResolutionSecret
  5. Elect two members to the boardElection2 seats

Decide

Decide the way your bye-laws say

Choose the rule for each item. Assembley counts the votes by weight as soon as voting closes, and the chair declares the result.

  • Simple majority

    Motions, accounts and budgets, decided by a majority of the votes cast.

  • Qualified majority

    Two thirds or unanimity, set on the item and frozen when the meeting goes live. The chair declares the result.

  • Secret ballot

    When the decision requires it, the record shows that a member voted, never how.

  • Board elections

    Members rank the candidates, and the seats are counted by single transferable vote, round by round.

  • Weighted votes

    Each ballot carries the votes your register gives the member, and every item is counted by weight.

  • Proxies

    The organisation registers each proxy, or lets members appoint their own, and the holder casts every vote they carry from one link.

FAQ

Questions professional bodies ask

  • Can only some grades vote?

    Yes. Voting rights come from your register, so members who may attend but not vote are kept apart from the count.

  • Can we run a council election with several seats?

    Yes. Members rank as many candidates as they like, and the seats are filled by single transferable vote, with each round shown.

  • Can members vote by proxy?

    Yes. You enter each proxy before the meeting, and the person holding it votes for every member they represent from their own personal link.

  • Does Assembley decide whether a resolution passes?

    No. Assembley counts the votes against the requirement you set, and the chair declares the result.

Assembley for other organisations

Or read how the mechanics work, whatever kind of organisation you are: the Knowledge Hub covers quorum, how votes are counted, and the evidence package.