Assembley
Companies · Shareholder meetings for private and public companies

Shareholder meetings, counted by capital.

Invitations, the agenda, proxies and votes weighted by shares held, then the minutes and an evidence package for the company’s records.

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  • Votes by shares held
  • Proxies in one place
  • Minutes and evidence package

Shareholders

10,000 shares
HolderShares%Taking part
  • Harbourline Holding Ltd6,00060%In the room
  • Anna Fischer1,20012%Online
  • James Walker, proxy for 41,80018%By proxy
  • Mei Chen4004%Absent
  • 9 other shareholders6006%Absent
Harbourline Properties Ltd
● Live
Extraordinary general meetingTwo thirds

Amend the articles: a new share class

81.3%for, by capital
9,000 of 10,000 shares representedTwo thirds

Configured requirement: supermajority (2/3). Determination against this requirement rests with the chair.

Vote submitted

Counted as 1,200 shares

Quorum50% configured

90.0% of the capital represented

Your meetings

Every meeting a company holds

The annual general meeting, the extraordinary one and the board election, with every vote weighted by the register.

  • Annual general meeting 2026

    4 items
    1. 1Approve the annual reportResolution
    2. 2Appropriation of profitResolution
    3. 3Elect the boardElection
    4. 4Appoint the auditorResolution
    Invitations sentIn the room and onlineProxies registered

    Annual general meeting

    The annual report, the appropriation of profit, the board and the auditor, decided by the shareholders.

  • Elect two members to the board

    2 seats

    Shareholders rank the candidates. Seats are filled count by count.

    • Hanna LindqvistChair since 2023Elected · round 1
    • Arjun MehtaCFO, nominated by the boardElected · round 4
    • Amara LundMinority shareholdersNot elected
    • Lukas WeberFormer auditorExcluded · round 4
    • Mei TanakaFounder and shareholderExcluded · round 3
    Round 1Round 2Round 3Round 4

    Board elections

    Candidates with a short note, ranked by the shareholders, with every ballot weighted by shares.

  • Extraordinary general meetingCalled by the board

    Amend the articles: a new share class

    Two thirds
    For81.3%
    Against16.7%

    2.0% abstained

    Carried · declared by the chairProxies registered: 4Shares represented: 9,000

    Extraordinary general meeting

    Called for one decision, such as a change to the articles or a capital increase, with the same invitations, count and record.

  • Shareholders10,000 shares
    • Harbourline Holding Ltd6,000 shares
    • Anna Fischer1,200 shares
    • James Walker, proxy for 41,800 shares
    • Mei Chen400 shares
    • 9 other shareholders600 shares

    Shareholder register and proxies

    Votes come from the register, and a proxy registered once is cast from one link with the right weight on every item.

From agenda to decision

How an assembly happens in Assembley: one meeting, from the agenda the chair builds to the record everyone can check.

Agenda

5 items

Press the up or down arrow key on an item’s handle to move it, or drag the handle. This is an example; nothing is saved.

  1. Approve the annual report for 2024ResolutionSimple majority
  2. Increase the share capitalResolution2/3 majority
  3. Choose the date of the next general meetingPollOne choice
  4. Approve the sale of the harbour propertyResolutionSecret
  5. Elect two members to the boardElection2 seats

Decide

Decide the way your articles say

Choose the rule for each item. Assembley counts the votes by weight as soon as voting closes, and the chair declares the result.

  • Simple majority

    Motions, accounts and budgets, decided by a majority of the votes cast.

  • Qualified majority

    Two thirds or unanimity, set on the item and frozen when the meeting goes live. The chair declares the result.

  • Secret ballot

    When the decision requires it, the record shows that a shareholder voted, never how.

  • Board elections

    Shareholders rank the candidates, and the seats are counted by single transferable vote, round by round.

  • Weighted votes

    Each ballot carries the votes your register gives the shareholder, and every item is counted by weight.

  • Proxies

    The organisation registers each proxy, and the holder casts every vote they carry from one link.

FAQ

Questions companies ask

  • Can votes count by capital?

    Yes. Each shareholder’s votes come from the register, so a shareholder with more shares carries more votes on every item.

  • Can a shareholder vote by proxy?

    Yes. The company enters each proxy before the meeting, and the person holding it votes for every shareholder they represent from their own personal link.

  • Can we combine a meeting in the room with online voting?

    Yes. Shareholders in the room and online vote on the same agenda, and it is one count.

  • Does Assembley decide whether a resolution is adopted?

    No. Assembley counts the votes against the requirement you set on the item, and the chair declares the result. The record shows both.

Assembley for other organisations

Or read how the mechanics work, whatever kind of organisation you are: the Knowledge Hub covers quorum, how votes are counted, and the evidence package.